Now Accepting Applications: Development & Operations
Development & Operations Coordinator
The League of Women Voters of Pennsylvania (LWVPA) seeks a highly organized, mission-driven Development & Operations Coordinator to support daily functions and long-term growth.
This role strengthens LWVPA’s development efforts by identifying grant opportunities, drafting grant proposals and reports, tracking grant spending, supporting individual giving, managing donor acknowledgments, assisting with donor cultivation, and maintaining accurate donor records to build sustainable capacity. The Coordinator will also serve as LWVPA’s general administrator, including managing general inquiries, supporting accounting and financial reconciliation processes, coordinating meetings and events, and assisting local Leagues with administrative tasks and logistics. Working closely with the Executive Director, State Board, and staff, this role ensures smooth operations and effective coordination across programs and initiatives.
About the League of Women Voters of Pennsylvania
The League of Women Voters of Pennsylvania (LWVPA) is a nonpartisan, grassroots democracy and civic engagement organization that encourages informed and active participation in government, works to defend and protect the right to vote, seeks to increase understanding of major public policy issues, and influences public policy through education and advocacy. With 105 years of experience, the League is one of America’s oldest and most trusted civic nonprofit organizations. We envision a democracy where every person has the right, the knowledge, and the confidence to participate in government.
LWVPA Commitment to Equity:
LWVPA is an organization committed to diversity, equity, inclusion, belonging, and accessibility (DEIBA) in principle and in practice. DEIBA is central to our organization’s current and future success in engaging all communities and policy makers in creating a more reflective democracy. LWVPA is committed to fostering leadership among and elevating the voices of women, young people, people of color, Indigenous people, immigrants and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people with disabilities, young parents, people who were formerly incarcerated and people living in the many intersections of these experiences. We encourage individuals from these communities to apply for this role.
Key Responsibilities (to include, but not limited to):
Development (~50%): Assist with donor campaigns and acknowledgments; track and record donations (including for Fair Districts PA); support grant prospecting, drafting, and reporting; assist with the annual report; maintain the donor database; and other tasks as assigned.
League Administration (~25%): Serve as first point of contact for the League; manage inquiries, databases, calendars, and insurance policies; support Board committees, scheduling, and the calendar; support compliance filings for the State and local Leagues; assist with tech and event coordination; provide support for Fair Districts PA as needed; and other tasks as assigned.
Financial bookkeeping (10%): Work with the accounting firm to manage bills, reconciliations, reimbursements, and local League billing; track finances and prepare reports in QuickBooks; assist in preparing reports for grant applications and the Board; provide audit support; and other tasks as assigned.
State League communication (10%): support the maintenance of the State League website and social media accounts; send emails and action alerts through Action Network; support the writing and distribution of a monthly newsletter; support communications efforts of local Leagues; create flyers and other assets for events, social media, etc; serve as primary liaison between communications consultant; and other tasks as assigned.
Vendor and asset management (5%): Liaise with and manage payments to vendors, manage our merchandise website and orders, manage print orders, etc.
Other tasks as assigned (TBD): in coordination with the Executive Director, other tasks will be assigned as needed.
Location and Time Expectations:
This position will be remote but based in Pennsylvania, with the expectation for travel to Harrisburg, or other locations, to support State and local League initiatives and events, and to meet with the Executive Director and other staff. This position is full-time at 40-hours per week, including some evenings and weekends each month.
Qualifications:
Bachelor’s degree required
Must be a current resident of Pennsylvania
Ability to work independently, with strong interpersonal skills
Ability to work under tight deadlines, including the ability to pivot quickly to address time sensitive needs, while maintaining data/information accuracy and integrity
Excellent communication skills, both written and oral, including flexibility and patience to address Board and local League members’ questions and concern
Knowledge of and experience with QuickBooks Online, Little Green Light (or other donor database)
Additional experience with Bill.com, Canva, and Squarespace, or other website builder, a plus
Compensation and Benefits:
This position offers a competitive, mid-level nonprofit salary commensurate with experience. The salary is also complemented by a competitive benefits and time-off package.
How to Apply:
Applicants should submit a cover letter and resume to Amy Widestrom, Executive Director of the League of Women Voters of Pennsylvania, at info@palwv.org. The cover letter should detail how an applicant’s experience aligns with the expectations of the Development & Operations Coordinator role and highlight any other skills or attributes that would support the work of this position. Applications without a cover letter will not be considered.
The priority deadline for consideration is Friday, October 17, after which applications will be reviewed on a case-by-case basis until the position is filled.